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Online Reputation Management for Restaurants: A Detailed Software Comparison

Online Reputation Management for Restaurants: A Detailed Software Comparison
Tobias Roelen-Blasberg
Co-Founder & Head of Product
Discover the best online reputation management software for restaurants. Compare top options, features, pros, and cons.
Online Reputation Management for Restaurants: A Detailed Software Comparison

In the digital age, a restaurant's online reputation is no longer confined to word-of-mouth; it extends to online platforms where reviews and opinions can shape customer perceptions and influence business success. With this in mind, Effective online reputation management has become more crucial for restaurants to maintain a positive image, attract new customers, and foster loyalty.

In this article, we'll delve into restaurant reputation management, explore the strategies for managing online reputation effectively, and compare various reputation management software options tailored for restaurants.

What is online reputation management for restaurants?

Online reputation management for restaurant involves actively monitoring, influencing, and improving how a restaurant is perceived by customers both online and offline. It encompasses strategies to track, respond to, and address feedback from various online platforms, including review sites and social media channels.

Restaurant reputation management is essential in today's digital age, where 3 out of 5 diners prioritize reading reviews over other factors like getting directions or browsing food photos before choosing where to dine.

A positive online reputation can almost instantaneously enhance customer trust, loyalty, and operational efficiency, while a negative reputation can adversely affect the revenue and overall success of your restaurant.


How do you manage your online reputation effectively?

Managing online reputation effectively requires a comprehensive approach that includes:

  • Monitoring online reviews and social media mentions in real-time
  • Responding promptly and professionally to customer feedback, both positive and negative
  • Implementing guest feedback systems to gather direct input from customers
  • Leveraging social media platforms to engage with customers and highlight positive experiences
  • Focusing on employee training to ensure consistent and high-quality customer service
  • Engaging with the local community through events and initiatives
  • Using Online Reputation Management (ORM) tools and leveraging AI and ML solutions for efficiency

What are online reputation management services?

Online reputation management services are professional offerings that agencies or companies provide to assist businesses in monitoring, managing, and enhancing their online reputation. These services typically encompass monitoring online mentions, responding to customer feedback, implementing reputation management strategies, and providing insights and recommendations for improvement.

restaurant server
Customer service goes beyond your restaurant.

While these services can effectively enhance your online reputation, it's crucial to equip your team with ORM solutions that can boost their efficiency, whether it's an in-house team or outsourced staff. In today's competitive landscape, even ORM professionals may struggle to keep pace with AI and ML solutions, particularly regarding efficiency.

What is online reputation management software?

Online reputation management software is a tool or platform designed to assist businesses in monitoring, managing, and improving their online reputation. These software solutions offer features such as review monitoring, sentiment analysis, social media management, and reporting capabilities.

For restaurants, reputation management software can be invaluable in streamlining the process of monitoring and responding to customer feedback across various online platforms.

Best online reputation management for restaurants - features you should look for

When selecting reputation management software tailored for restaurants, it's crucial to consider the following key features, each playing a vital role in ensuring effective online reputation management:

a. Review Inbox

A centralized review inbox serves as a command center, allowing restaurant owners and managers to efficiently monitor and respond to reviews from various platforms such as Google, Tripadvisor, and other review channels. This feature streamlines engaging with customers, promptly addressing concerns, and showcasing the restaurant's commitment to customer satisfaction.

b. Review Analytics

Review Analytics tools empower restaurant operators to delve deeper into review data, uncovering valuable insights, trends, and patterns. By analyzing review data, restaurants can identify recurring themes, pinpoint areas of strength, and highlight opportunities for improvement. It provides actionable intelligence to enhance the dining experience and bolster the restaurant's reputation.

c. Reply Automation

Reply Automation features automate the process of responding to reviews, saving time and ensuring timely responses. By setting up automation triggers based on certain criteria, restaurants can efficiently manage many reviews while maintaining personalized and meaningful customer interactions.

d. Ease of Use

Ease of use is a critical factor in selecting restaurant reputation management software. Intuitive interfaces and user-friendly features ensure that restaurant staff can easily navigate the platform, access important data, and perform necessary tasks without extensive training or technical expertise.

e. AI Review Replies

This feature can boost the efficiency of the review reply process without affecting the online reputation. Through AI review reply generation, restaurants can easily write personalized review responses without the need to resort to generic templates. AI-powered algorithms analyze the sentiment and context of each review, allowing the software to craft relevant and authentic responses that resonate with customers.

f. Review Notification

Review notification features alert restaurant owners and managers whenever a new review is posted, allowing them to stay informed and respond promptly. This real-time feedback mechanism enables restaurants to address customer concerns, express gratitude for positive feedback, and demonstrate a commitment to exceptional customer service.

Comparison of online reputation management software for restaurants

Here are several examples of reputation management software specifically designed for restaurants. To assist you in selecting the most suitable option for your business, we've compiled the pros and cons of each software based on their reviews on prominent software review platforms.


Experience effortless review management with MARA, the AI Review Assistant, offering personalized responses and analytics tailored to your business. Users can set up their accounts in just three minutes and benefit from features like Review Inbox, Review Analytics, and MARA AI, which adapts to their brand voice. With MARA's intuitive and efficient solution, Restaurants can improve their online reputation, boost response rates, and save time and money.

mara dashboard
Easy-to-understand, actionable insights from restaurant reviews.

Pros of MARA AI for online reputation management:

  1. MARA AI enables you to effortlessly achieve a 100% response rate, which is essential in fostering and maintaining a positive reputation for your restaurant.
  2. MARA's super actionable analytics offer valuable customer insights directly from reviews, guiding informed decision-making to meet customer expectations effectively.
  3. MARA stands out as the exclusive tool that provides an opportunity for its users to function on autopilot, effortlessly enabling your AI Assistant to respond automatically on your behalf. When combined with our exceptionally personalized AI, this could revolutionize the game.
  4. MARA's intuitive interface and seamless integration with review platforms like Google maximize efficiency for users.
  5. With competitive pricing and a free account for exploration, MARA caters to businesses of all sizes, offering accessibility without financial constraints.
  6. Overall, MARA is the ultimate time-saving tool, allowing businesses to focus resources on delivering exceptional customer experiences and long-term success.

Cons of MARA AI for online reputation management:

  1. Despite its strengths, MARA only covers major review sources such as Google, TripAdvisor and Booking, potentially limiting its scope for businesses on other platforms.
  2. As of now, MARA does not support gathering reviews from via surveys.

2. Yext

Yext provides a robust suite of tools crafted to empower businesses in effectively managing their online reputation. A standout feature within this suite is the Review Monitoring tool, allowing businesses to monitor and respond to customer reviews across various platforms seamlessly.

However, despite Yext's array of useful features aimed at enhancing online reputation management for restaurants, navigating them can prove challenging. Mastery of these tools may necessitate expertise in online reputation management, making it essential for businesses to consider seeking assistance from professionals in the field.

yext dashboard
Comprehensive data analytics dashboard. Source: Yext

Pros of Yext for online reputation management:

  1. Yext's Review Monitoring leverages direct integrations with sites across the Publisher Network, consolidating all reviews from every location into a single dashboard. This feature enables users to stay informed at scale, streamlining the review management process.
  2. Review Generation facilitates the acquisition of more reviews, fostering trust in the brand and enhancing the personalized customer experience.
  3. Sentiment Analysis employs Natural Language Processing to identify essential keywords in customer reviews and assign sentiment scores.
  4. Yext's Competitive Intelligence feature, which includes a robust Search Tracker and Reviews Competitive Intelligence, enables users to evaluate their performance against competitors, ranging from small local businesses to large national franchises.
  5. The Guest Satisfaction Surveys feature empowers businesses to directly collect feedback from guests, fostering increased engagement and satisfaction levels.

Cons of Yext for online reputation management:

  1. Despite its array of useful features, the Review Monitoring platform may present steep learning curves, particularly for restaurant staff managing multiple tasks simultaneously.
  2. The Review Response feature relies solely on keywords to craft responses to original reviews, lacking the ability to generate fully personalized responses.
  3. While the platform provides valuable data insights, translating these insights into actionable strategies for improvement may prove challenging without dedicated expertise or resources.
  4. Users frequently encounter bugs related to listing status, data syncing, and listing monitoring, impacting the overall user experience and effectiveness of the platform.

3. Birdeye

Birdeye provides businesses with a powerful suite of tools designed to manage their online reputation effectively across diverse industries like healthcare, retail, and hospitality. With features including review management, listing optimization, messaging, web chat, surveys, ticketing, and insights, Birdeye offers a comprehensive solution to monitor and enhance online presence.

While Birdeye offers a wide range of functionalities, some users may find its interface overwhelming due to the volume of incoming messages and the complexity of certain processes like campaign creation and list segmentation for SMS marketing.

birdeye dashboard
Easy-to-generate reputation management reports. Source: Birdeye

Pros of Birdeye for online reputation management:

  1. The Review Inbox feature consolidates reviews from over 200 review sites into a single dashboard, simplifying review management.
  2. Birdeye synthesizes data analytics from reviews, competitor insights, and messaging data, providing a comprehensive understanding of online reputation.
  3. With powerful AI capabilities, Birdeye facilitates the generation and management of reviews with ease, enhancing online reputation effortlessly.
  4. Ensure no review goes unanswered by leveraging auto-response rules and personalized templates, scaling review responses effectively.
  5. Birdeye Reviews automatically translates reviews into English and then into the customer’s language, facilitating communication across diverse demographics.
  6. Showcase new reviews on your website to captivate first-time visitors and foster customer loyalty, leveraging positive feedback effectively.
  7. Birdeye offers flexibility with customizable alerts for new reviews, survey responses, or social mentions, enhancing brand monitoring and engagement.

Cons of Birdeye for online reputation management:

  1. While Birdeye streamlines messages from various communication and review channels, some users find the Review Inbox overwhelming due to the volume of incoming messages.
  2. Although AI-generated replies allow for adjustments in length and tone, Birdeye lacks a brand voice feature, limiting the ability to maintain consistent brand messaging.
  3. Users have reported challenges with the campaign and template creation process, citing its cumbersome and unintuitive nature.
  4. Complexity and confusion surrounding list segmentation for SMS marketing have been expressed by users, indicating the need for improvement in this area.

4. Podium

Podium is a text messaging platform that enhances local businesses' online reputation, lead conversion, and customer retention. With its all-in-one inbox, Podium integrates reputation management, website chat, marketing campaigns, and mobile payments.

Podium's drawbacks include reported glitches, difficulties in identifying conversation partners, and unreliable alerts, which hamper effective communication. Users also criticize the platform's excessive features bundled into pricing, lack of customization options, and challenges in determining the success of campaign messages.

Straightforward management dashboard. Source: Podium

Pros of Podium for online reputation management:

  1. Podium's AI-powered review reply feature streamlines the process of crafting accurate and personalized responses, allowing businesses to efficiently engage with customers and save time.
  2. Podium's Review Automation tools seamlessly schedule review invites and reminders, ensuring a consistent flow of feedback without missing any opportunities for gathering reviews.
  3. Businesses can consolidate reviews from various platforms into a single dashboard, providing a centralized hub for monitoring and responding to customer feedback.
  4. Track the sources of reviews and analyze trends over time through the Review Reporting feature. This can be used to gain valuable insights into their reputation management efforts and make informed decisions.
  5. Podium's mobile app enables businesses to access their reputation management tools on-the-go, ensuring that they can stay connected with customers and respond promptly to reviews, messages, and leads from anywhere.

Cons of Podium for online reputation management:

  1. Users have reported encountering glitches, difficulty identifying conversation partners, and unreliable alerts, which can impede effective communication and responsiveness.
  2. The platform frequently experiences functionality issues, often attributed to spamming methods utilized, resulting in disruptions to normal operations.
  3. Businesses using Podium face challenges in determining whether campaign messages reach their intended recipients, adding uncertainty to communication efforts.
  4. Users have expressed frustration over the platform's lack of customization options, potential confusion when managing multiple agents, and difficulty in terminating contracts.
  5. Podium offers an abundance of features, some of which may not be necessary for all users, yet businesses are required to pay for the entire suite.

5. Uberall

Uberall empowers resellers to enhance the 'Near Me' brand experience for businesses, bridging online interactions with offline sales and leading to new revenue streams. Through Uberall solutions, businesses can seamlessly manage online presence and engagement across various platforms, optimizing search, engagement, and conversion in real time.

uberall dashboard
Goal-focused activities. Source: Uberall

Pros of Uberall for online reputation management:

  1. Outstanding customer service with responsive support.
  2. Easy location information management and adaptation to business needs, especially for multiple-location businesses.
  3. Streamlined digital marketing and brand image recognition with tools like analytics and APIs.

Cons of Uberall for online reputation management:

  1. Occasional difficulties connecting Google My Business entries with the software, requiring assistance from representatives to resolve.
  2. Some users experienced bugs and glitches, particularly in uploading certain picture sizes or formats.
  3. Learning curve for beginners and experts in marketing, requiring time to adapt to the platform's capabilities.

6. Cloutly

With features like real-time alerts for negative feedback and a unified inbox for monitoring reviews from various sites, Cloutly empowers businesses to manage their online reputation effectively while providing personalized responses through AI-driven insights.

During the free trial, some features may have limited availability, requiring businesses to take a leap of faith for full access. While excelling in review management, Cloutly may lack comprehensive SEO capabilities. Users have suggested improvements for more flexible campaign setups, addressing diverse business preferences.

cloutly dashboard
Reviews, insights, and listing contacts. Source: Cloutly

Pros of Cloutly for online reputation management:

  1. Cloutly allows businesses to effortlessly monitor, respond to, and showcase reviews from over 40 review sites, including major platforms like Google, Facebook, and TripAdvisor.
  2. Utilize Cloutly's automated multi-step SMS and email campaigns to prompt customers for reviews, streamlining the process and increasing review generation.
  3. Seamlessly integrate review landing pages into existing workflows, such as automations, customer support chat, and email signatures, providing convenient access for customers to leave feedback.
  4. Customize dynamic review widgets to display customer reviews prominently on your website, enhancing credibility and trustworthiness for potential customers.
  5. Take advantage of Cloutly's advanced AI capabilities to generate personalized review responses quickly, saving time and ensuring prompt customer engagement.

Cons of Cloutly for online reputation management:

  1. The responses generated from the Magic Response AI lack personalization and somehow sounds like generic templated responses.
  2. During the free trial period, some essential features may have limited availability, necessitating a leap of faith for businesses seeking full access to Cloutly's capabilities.
  3. While excelling in review management, Cloutly may lack comprehensive SEO capabilities, potentially limiting its effectiveness in optimizing online visibility beyond review management.
  4. Users have suggested improvements for more flexible campaign setups, particularly in offering SMS and email options individually or together, addressing the diverse preferences of businesses and customers alike.

7. Broadly

Broadly is an online review and reputation management tool designed to assist small service-providing businesses in improving their online presence and attracting new customers through SEO optimization and one-click review technology.

However, it’s worth noting that limitations in functionality, like the inability to send mass texts for marketing campaigns and infrequent review requests, hinder the platform's effectiveness in boosting online reputation.

broadly dashboard
Simple lead management report. Source: Broadly

Pros of Broadly for online reputation management:

  1. Broadly enables businesses to automatically request reviews, simplifying the process for customers and empowering them to promote the business with just one click.
  2. Businesses can save time by monitoring and responding to reviews from Google, Facebook, and other relevant sites all in one place, streamlining the reputation management process.
  3. Consistent and recent reviews play a crucial role in building trust with potential customers and increasing the visibility of the business online, enhancing its reputation.
  4. Broadly helps convert website visitors into customers by promptly responding to their inquiries through their preferred communication method, such as text messages, ensuring a seamless interaction experience.
  5. With Broadly's unified inbox, businesses can ensure seamless communication with their contacts from a single platform, minimizing the risk of oversight or missed messages, thereby improving customer engagement.
  6. Broadly facilitates contactless payments, offering customers a fast, secure, and convenient payment method via text, enhancing customer satisfaction and streamlining the payment process.

Cons of Broadly for online reputation management:

  1. Several users express frustration with constant bugs on key features such as review and campaign management.
  2. Users note limitations in features such as the inability to send mass texts for marketing campaigns and infrequent review requests, which could be improved for better effectiveness.
  3. Some users find it faster to reply to reviews directly from the platform where they were posted, particularly when managing multiple platforms simultaneously.
  4. Users have highlighted the platform's lack of features for auto-sending appointment reminders and following up with customers via text or email after quotes and visits, expressing a desire for more automation capabilities.
  5. One user reported receiving about 20 reviews over a 9-month period using Broadly, while achieving the same number of reviews simply by emailing clients a Google review link. Despite using Broadly's text-for-reviews feature extensively, they found the results disappointing, with only 20 reviews garnered from over 150 client requests.


Final Thought

Effective online reputation management is essential for restaurants to thrive in today's competitive landscape. By leveraging the right software and strategies, restaurants can monitor, manage, and improve their online reputation to attract new customers, foster loyalty, and drive business success. Remember, the best ORM software for you is the one that fits your needs, so be sure to assess the specific requirements of your restaurant before making a decision.

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Frequently Asked Questions:

What is the main objective of online reputation management?

The main objective of online reputation management is to monitor, influence, and improve how a business is perceived by customers on various online platforms.

What is online reputation management and why is it important?

Online reputation management involves actively monitoring, influencing, and improving how a business is perceived by customers online. It is important because it can significantly impact customer trust, loyalty, and business success.

What is reputation management in the restaurant industry?

Reputation management in the restaurant industry involves strategies to track, respond to, and address feedback from various online platforms, including review sites and social media channels.

What is ORM and example?

ORM stands for Online Reputation Management. An example of ORM software is MARA AI, which offers personalized responses and analytics tailored to a business's brand voice.

Are there free online reputation management for restaurants?

Yes, there are free online reputation management options for restaurants, such as MARA AI's free account, which offers key features to help streamline an efficient online reputation management process.

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